I love events, I love planning for a conference. I love the logistics, the strategy, and most of all, I love being at the event itself talking to everyone that comes by our booth or table. What I don’t love about an event is not feeling prepared. Or worse – sending my SheerID team without everything they need for a successful show.
When I put a show together, I always send whomever is attending a conference bag. This is a little bag of essentials. I might add to it once in a while, but at the core, I always include these basic items to make sure I’m covered for every possible request.
1. Hand sanitizer. Vital to keep the “ConCrud” away.
2. Over the counter pain relievers. Being on your feet for hours at a time is hard, make sure you have something to help keep that headache at bay.
3. Scissors. No brainer, you’re going to need to open boxes, snip zip ties, cut tape, among a hundred other things. Just don’t forget about them and bring the bag on the plane with you. Apparently the airlines frown on that sort of thing these days.
4. Mints. I prefer mints over gum. You don’t want to be chewing on something while talking to people at your booth. Also try and stay away from anything that turns your tongue different colors.
5. Packing tape. Unless you’re a planning genius, you’re going to have leftover materials to take back to the office with you. Bring tape to box that all back up. Plus this is super handy to tape down any random power cords or quickly fix broken things.
6. Rubber Bands. Good for keeping gathered business cards into groups or simply bundling items so they aren’t loose in the bag. Also a vital tool in rubber band wars with neighboring exhibit booths.
7. Zip ties. Great for containing wires and cords for different laptops or electrical. I like a tidy exhibit space.